• --> This SOFTWARE has been designed keeping in mind the requirements of majority of Organisations. It may not however be exactly suitable to your requirements. In such a case you may approch the Manufacturer with your specific requirements.

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• --> To make the best use of this Software, it is highly recommended that the user is familiar with theMs-Windows Operating System,Communication Hardware on PC.

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• --> This Software and Manual(s) are property of M/S. HIRAL SOFT( Manufacturers ). No part of it can be reproduced,copied, transmitted without prior written permission of the manufaturers. Commercial usage of these items in any manner or type by any Organisation / Person other than the Authorised User/s is PROHIBITED and such an unauthorised usage is liable for PROSECUTION.

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Basics

So, you want to learn about Basics! Module 1

INSTALLATION :

Installation is your first option. To start with the Software,It is MUST that you complete the installation part. This installation information is required at the time of installing the software.

This you have to do only under The INSTALLATION mode and once INSTALLATION is over,PLEASE DO NOT EVOKE this option as every time you evoke this option you might change the settings.

We issue certain permission cards as follows :

OnDuty Card:

This card will be used for Official Out going and employee will be treated as on official duty.In this case Official Duty Hours will not be deducted from total working hours.

Late Permission Card:

This card will be used for Official Permission to come late on duty. This may be used if employee has to go out on duty directly from residence and attend office later on.In this case employee will be shown late with permission and Late Hours will not be deducted from total working hours.

Early Permission Card:

This card will be used for Official Permission to go before shift timing and will be treated like late permission card.

Bus Delay Card:

This card is used for BUS DELAY. If bus is delay and you want to condon all employees late comming,this card will take care.

Overtime Card:

This card is used for Employees working overtime.This option provides a FROM & TO options as there might be different reasons for overtime.

User Password:

Create the users who have to use and operate the package with password,if your are a SYSTEM MANAGER.

Calculator:

An Additional feature to make basic calculation.

Calendar:

This option is to keep track of your date.

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So, you want to learn about Masters! Module 2

#01. Employees : This table gives a full fledge information about the Employee ie their Department,Card_No,Category,Division,Group and Grade. This detailed information is very usefull as it gives complete structure of all the employees.

#02. Leaves: This Option Allows The User to create any number of leave heads as per organisation requiremebr.

#03. Shifts: Here The User can create All Possible Shifts as per organisation.

#04. Company:Here the user has to define all the different Companies.

#05. Division: Here the user has to define all the different Divisions if any .

#06. Department: Here the user has to define all the different Departments if any.

#07. Category: Here the user has to define all the different Category if any.

#08. Group: Here the user has to define all the different groups if any.

#09. Grade: Here the user has to define all the different Grades if any.

#10. Location: Here the user has to define all the different Location if any.

#11. Terminal : Here the user has to define all the different Terminals if any.

#12. Bus Route: Here the user has to define all the different bus route.

#13. Holiday: Here The User Can add All the declared holidays for the Year.

#14. Ot Reason:Here the user has to define all the different special OT reasons cards if any.

#15. Shift Rotation: This option is used to enter different shift rotation as per organisation.

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So, you want to learn about housekeeping! Module 3

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#1. Leaves : This Option Gives Complete Information Of Leaves Of The Employee. Balance, Consumption And Transactions Of Leaves Are Taken Care In This Option.

#2. Shifts: This Option Allows The User To Make Manual Changes In The Monthly Created Shift File. It also Allows The User To Change The Shift-Master Entries Of Employees.

#3. Corrections: Here The User Can Make All Possible Changes In The Monthly Transaction file.

#4. Manual:This Option Allows The User To Manually Enter a Persons Punch Incase The Employee Has Forgotten To Punch His Card And Data Processing Is Yet To Be Done.

#5. OnDuty: This option is used to enter employees going on duty for an hour or so .

#6. Bus Time: Here the user can enter the bus time according to shift and routewise so as to condon their late marking.

#7. Overtime: Here the user can enter the authorised overtime entries approved by the department head.

#8. Temp Card: This option is used to issue temporary card to Employees who are new or who have lost their card.

#9. Holiday Change: This option allows the user to mark holiday if declared by govt. or any other sources etc.

#10. Salary Data: This option provides you an input to your salary package.
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Process

Processing,The HEART of Attn!

Processing

#1. Daily: Option Used for Processing Data From The RAW .DAT File.Only After This Option Is Used Can The User Generate VariousDaily, Weekly, Periodical, Monthly and Yearly Reports.

(1.a). Process:   The Raw Data which are stored in DAT files are converted into DBF file.In this case the user should take care about the Raw Data files otherwise the processed data may not be correct.This step is necessary for further processing of data.The processing in this case ask's for the particular period.

(1.b). Bus calculation:   This option is used for BUS DELAY. If bus is delayed and you want to condon all employees late comming,this option will take care.

#2. Monthly: There are three sub options .

{2.a}. Shift :  Here At The Begining Of The Month The User Has To Create The Monthly Shift File Which Stores Data Of Shift Details For All Employees.

{2.b}. OnDuty:  This option Creates The Monthly On Duty File Which Stores Details Of All employees going Out On Duty.

{2.c}. Attn:  Option Is Used When User Has To Generate Monthly Reports.This Option When Used Calculates No. Of Paiddays, Total No.Of Overtime Hours Worked By The Employees, Total No. Of Extra Hours Worked For Calculation Of Compensatory Offs Incase Employee Is Not entitled For Overtime etc.

#3. Yearly : This has two Options.
{3.a}. File Create: Option Creates The Yearly Leave Balance, Yearly Leave Consumption And Yearly Transaction Files.

{3.b}. Leave Update: This Option Carries Forward No. Of Days Of Leaves To Next Years Leave Balance Files If Balance of Leave Can Be Carried Forward.

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Utilities

To, safeguard your valuable data use Me! Module 5

#1. Backups: Friends one of the most important and valuable things is to safeguard you data from bieng destroyed by external entities.we at hiral soft have provided you with the feature to take regular Backups of all important files.

#2. Restore: This option is to restore the backup data from your backup files.

#3. Change Password: The change password option is a self explanatory option which helps you to make changes in your existing password.
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Over Hundred Reports to meet your requirements! Module 6 List of reports

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